Order Logging
Email-to-Production Automation. Email Automation & Data Extraction System
Intelligent Operations & AutomationIntelligent Document Processing
Services
Email Automation & Data Extraction
Category
Manufacturing
Client
Cwmtillery
Problem
Production orders were manually extracted from emails, causing delays and data entry errors.
Solution
Polaris implemented an automated email monitoring and extraction system that processes order emails and attachments, structures the data, and stores it in a centralized production database.
Outcome
Fully automated email-to-production workflow
Accurate extraction from varied order formats
Centralized order data repository
Faster processing and reduced operational errors
Technical Details
Email Gateway Automation: Implemented a secure listener that monitors designated email inboxes 24/7. The system automatically detects new purchase orders, triggers the workflow, and securely downloads all attachment types (PDFs, images, Excel sheets).
Multi-Modal AI Extraction: Leveraged GPT-4 Vision capabilities to process diverse and unstructured order formats. By 'reading' the documents visually, the system can accurately interpret complex layouts, handwritten notes, and non-standard tables that traditional OCR might miss.
Format Agnostic Processing: Engineered the pipeline to handle all document variations without pre-defined templates. Whether the order is a scanned PDF, a photo of a document, or a digital spreadsheet, the vision model normalizes the data into a standardized structure.
Production Database Sync: Developed a structured data pipeline that validates the extracted information and commits it directly to the centralized production database, instantly queuing orders for manufacturing without manual intervention.
